Building a Portfolio

The professional employee portfolio is an important part of the Topeka Public Schools evaluation process. A portfolio provides a means for reflection; it offers the opportunity for critiquing one's work and evaluating the effectiveness of lessons or interpersonal interactions with students or peers.

The portfolio consists of a collection of artifacts that are indicative of the employee's performance in Domains 1 (Planning and Preparation) and 4 (Professional Responsibilities). These artifacts are to be collected during the years the certified employee is not formally evaluated.

The portfolio . . .

  • must contain at least one artifact per component, but no more than three artifacts per component.
  • is limited to a total of 25 artifacts.
  • belongs to you (even if you change schools or leave the district) and remains in your possession except when reviewed by your evaluator.
  • should be available to the evaluator during goal, feedback and/or evaluation conferences during the year you are formally evaluated. You and your evaluator will review and discuss the contents of the portfolio.
  • must contain a title page and outline/table of contents.
  • must be divided by a tab or colored sheet of paper between each component's artifacts.
  • will not be graded by your evaluator. Rather, the evaluator will review the portfolio as part of the overall assessment of your professional practice at the time of your formal evaluation.
  • provides documentation that compliments the observation component of the evaluation process.
  • is intended to contain primarily artifacts that can be “harvested” from work samples or documentation the employee already is using. The gathering of artifacts is not meant to require employees to produce new paperwork to create artifacts.
The suggestions below for portfolio contents are just that – suggestions. The list is not intended to be comprehensive, and may not be appropriate for professional employees who are not classroom teachers.

Professional employees who are not classroom teachers (i.e. social workers, speech/language pathologists, psychologists, nurses, consulting teachers, etc.) should include artifacts relevant to their specific job responsibilities. All professional employees, regardless of their job assignments, must provide artifacts that are indicative of planning and preparation (Domain 1) and professional responsibilities (Domain 4).